Kochi Metro Rail Ltd (KMRL) requires vendors to submit GST-compliant invoices with proper documentation to ensure timely payment processing.
GST and Invoice Guidelines
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GST Compliance:
Invoices must indicate both the bidder’s GSTIN and KMRL’s GSTIN. KMRL
reimburses GST at actuals based on the submitted invoice.
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Contract Pricing:
The total price should include all taxes, duties, insurance, freight, and
labor. Prices are firm unless specified in the tender.
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Proof of Compliance:
Vendors must submit a copy of the latest filed GSTR1
return. Failure to comply can result in the recovery of denied input
credit.
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Documentation & Language:
Invoices and technical bids must be in English. Supporting documents in
other languages require certified translations.
Authorization
Only authorized persons with valid power of attorney or corporate board resolution can sign billing documents. Authorized dealers require a tender-specific manufacturer authorization letter.